Draft Minutes of the 22 May, 2015 Board of Directors regular meeting
Coronado Shores Condominium Association No. 10
“La Princesa Tower”
Minutes <> 22 May, 2015
The Board of Directors of Coronado Shores Condominium Association No. 10 held a regular meeting on Friday, 22 May, 2015 in the Manager’s office of La Princesa Tower.
I. The meeting was called to order at 9:00 AM
II. Those present: Richard Barr, President
Charles Lee, Secretary/Treasurer
Jim Nix, Director
Susan Shovers, Director – via telecom
Steve Bennett, Building Manager
Mrs. Zobrist (108), Mrs. Barr (209), Mrs. Grossman (309), Mr. and Mrs. Brunhart (507/605); Mr. and Mrs. Leeds (607), Mrs. Blumental (1204), Mrs. Holt (1508)
III. Those absent: Patrick Maurer, Vice-President
IV. Written and Oral Communication:
A. Oral Communication
There was no Oral Communication offered.
B. Written Communication:
Mr. Bennett read a letter from Katherine Grosnoff, owner of unit 709. Mrs. Grosnoff had issues with mosquitoes inside her unit last summer. She is starting to notice the same issue as summer begins. Her unit is near the lagoon; she has spoken to L&R about this. She was told there is no standing water and that the lagoon water is treated and mixed. Mr. Bennett then stated that there is no untreated standing water on or near the La Princesa building. Staff is treating the entry pools and sump pump areas with chlorine tabs, and at this time, there is no evidence of breeding mosquitoes. Mr. Barr stated that he would ask other owners about mosquito concerns in his monthly email bulletin.
V. Minutes of the previous meeting. There was a motion made, and seconded to accept the Minutes of the 17 April, 2015 meeting as presented. The vote to approve was unanimous.
VI. Mr. Bennett gave the financial report. The Association is in sound financial condition. There was a motion made, and seconded, to accept the April, 2015 financial report for audit. The vote to approve was unanimous.
VII. Beach Club Report. Mrs. Holt reported that she was unable to attend the recent meeting. The Club is currently in its “quiet” season, no major happeningsgoing on, just the usual daily events. Discussion is beginning on how to celebrate the 125th anniversary of the founding of the City of Coronado. Various civic groups and volunteers will participate in this event to occur this coming July.
VIII. L&R Report. Mr. Bennett attended the recent Landscape subcommittee meeting, and now gave its report.
The small projects sub-subcommittee is happy with the new river rock near the health club.
Jim Vitale was able to get an extremely low price for 100 low growing bougainvillea plants. The committee recommended that they be placed on the La Perla island, and surrounding the lagoon. The committee also recommends placement of purple lantana plants near the L&R office.
There was no discussion regarding turf replacement, though it was on the agenda. Mr. Welch talked about water usage. L&R’s water usage is down for the first 4 months of this year, as compared to the previous 2 years. CalAm, the local water provider has submitted its drought management plan to the PUC for approval. The committee wants to develop a master plan concerning drip irrigation and drought tolerant plants. Mr. Welch suggested that it begin with an increase of 25% drip irrigation and a reduction of natural turf by 25%. He will have said costs for this at the next meeting.
The committee recommended that Greenbrier Landscaping be retained for tree trimming, to be scheduled for June, 2015. The Melaleuca trees and the large ficus behind La Princesa will be trimmed to below terrace height. The committee will also skin 100 palm trees, and will concentrate on trees in or near the swimming pool areas.
Mr. Lee gave the remainder of the L&R report. He also attended yesterday’s executive meeting where discussion concerning the search for a new general manager was done. The search committee, consisting of Bill Leonard, Robert Clinton and Don Bushell has received 28 applications for the position, and they have narrowed it down to a final candidate. Salary negotiations for the candidate are being conducted, and the new manager should take over in mid-June.
Residents of El Encanto are proposing that the bus site for the 904 bus be moved to its old location across the street, near City Hall. They claim that the noise, fumes, etc. are a nuisance to their residents. The L&R committee sponsored a survey on users of the bus to determine how many people it serves. The overwhelming majority of users would like the bus stop to remain in its current position, and the committee did not take a position for or against the issue.
The operating accounts at this time are showing a net income of $25,000. There are concerns over the capital replacement budget, and that some items may have to be deferred until next year. The health club final remodel came in at $847,000, which was claimed to be under budget. The operating hours at the facility were increased by 1 hour per day.
The Recreation subcommittee has recommended that local area tennis pro’s be able to hold clinics this summer at Coronado Shores tennis courts to help out beginning and intermediate tennis players. These clinics will begin on June 13th.
IX. Unfinished Business.
A. Design Committee Report.
Mrs. Zobrist gave the Design Committee report. The committee met yesterday with its designer, Megan Bryan. Clarifications were discussed on the plan check items, and they will soon be delivered to the City for approval. The committee discussed art work for the floors and lobbies. Everything is still on track to begin construction this coming September.
X. New Business.
A. Mr. Bennett gave the Manager’s Report.
The cooling tower fan sheaves, bearing packages and shafts have been replaced. There will be likely future issue with the variable speed motor, prices of which are forthcoming.
The agreement to replace the fire sprinkler tank was submitted to Western Fire. Our point of contact has recently been on vacation, and we will determine an installation date when he returns. Bids were being sought to remove the enclosure surrounding the tank, but the staff volunteered to do the work. Mr. Kai and Mr. Guerra are removing the structure, but the Association may have to obtain an outside vendor to rebuild the structure.
The “visibility stripe” was painted to the beam that surrounds the outside walls of the garages to prevent injuries to residents. The staff has also been busy with paint maintenance to roof top equipment. Box fans and ductwork has been repainted this month. The staff will begin painting of the inner terrace perimeter wall in mid-June.
The annual angle stop inspection was done. This year, notices were sent to only 14 homeowners.
Further discussion with Time Warner has garnered a 3 year contract renewal. Management has have recently countered with a 1 year option. No further word of acceptance was received this week. Discussions with Uverse have yielded additional information regarding television service. They would be delighted to provide service to La Princesa, with caveats. They would need to install equipment somewhere in the lobby; their thought is the fire control room, as the telephone/cable room is too small for their equipment. Air conditioning must be installed in the room to protect their equipment. It would also take at least 4 months to install the gear, and get it up and running. Signal could be pushed through the current RG-6 cable lines now in place inside every unit, but they would prefer to use fiber optic cable. Uverse’s long term goal is to sell service to every Association at the Shores. This would give them the option to actually run fiber optic cable to each of the buildings to enable more efficient service.
The QuickBooks accounting software was recently upgraded. Mr. Bennett is now working through the “improvements”.
Three $100,000 CD's matured last week. The broker was requested to purchase 2 $150,000 six month CD's.
The liened unit has had their courthouse sale postponed to 1 July. The owner recently called to say that they would have tenants in the unit this summer, and would then be able to satisfy the debt.
The Association’s are still waiting for L&R to establish the new WPS guest pass system at the main kiosk. It was supposed to be up and running this week. When it finally has the bugs worked out, training will commence for staff members.
Unit 910 had an ownership change as of 1 May. Unit 510 and 206 are now in escrow.
B. The Board discussed the 120 day remodeling requirement in the Association’s Rules and Regulations for Remodel. There is a provision that any remodel that goes beyond 120 days is subject to a daily penalty fee to be determined by the Board unless the homeowner/applicant requests a variance from the Board. Two homeowners were recently notified that they were not in compliance with the 120 day provision. Each has responded with an explanation to the Board concerning reasons for the delays in completion of the job. There was a motion made, and seconded, “To allow the remodel of unit 507 to proceed (except during the summer remodel moratorium) without penalties until 30 November 2015.” The vote to approve was unanimous. The owner of unit 1003 responded to the notification with a letter to the Board stating that their remodel would be completed prior to the summer time construction shutdown.
C. The Board considered an application from Mrs. Wars, owner of unit PH02, to install hard surface flooring in her bathrooms. It was moved and seconded to approve the application with the following conditions:
1. All applicable La Princesa Tower Rules and Regulations for Remodeling are adhered to.
2. A $1,000.00 remodel deposit be submitted to the Association.
The vote to approve was unanimous.
D. The Nominating Committee reported 7 candidates have placed their names for nomination to the Board at this year’s Annual Meeting. Jan Zobrist, Richard Barr, Andy Brunhart, Ron Leeds, Katherine Grosnoff, Carole Vince and Jim Nix have agreed to run for the next term of the Board
XI. Being no more business, the meeting was adjourned at 10:31 AM.
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Richard Barr, President
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Charles Lee, Secretary / Treasurer
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