General Session Meeting Minutes (February 2023)
CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING February 16, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm. ASSOCIATION REPRESENTATIVE #1 Cabrillo Jan Yanda #2 La Sierra Jacque Sokolov, Alternate #3 Las Palmas Robert Clinton, Chair #4 Las Flores Karen Perry #5 El Camino Carlos Bonacich #6 La Playa Jim Woolf & Bruce Riesman, Alternate #7 La Perla Alma Ronis, Alternate #8 El Encanto Jan Zobrist #9 El Mirador Irene Pedroza #10 La Princesa Linda Shenwick ALSO ATTENDING: GM/Controller Mark Merson L&R Staff Missy Smith OPEN FORUM: 1) Jan Yanda, #1 – One of her building homeowners had a complaint regarding the Cabrillo pool pumproom and bathroom roof conditions. 2) Jan Zobrist, #8 – CAG recognition. APPROVE MINUTES: General Session of January 19, 2023 – Motion: To approve the General Session Minutes of January 19, 2023, made by Jim Woolf and seconded by Jan Yanda. (Vote 9/0, #7 absent) Motion Passed. Emergency Session of February 1, 2023 – Motion: To approve the minutes of February 1, 2023, with the following amendments to #2A: 1) add the $2 million umbrella policy, 2) Kirk Miller also reported that they are working to get a higher umbrella policy. The amended motion was made by Linda Shenwick and seconded by Jan Zobrist. (Vote 9/0, #7 absent) Motion Passed. Emergency Session of February 7, 2023 – Motion: To approve the minutes of February 7, 2023, with the following amendment to the Carlos comment: La Princesa voiced concern based on the amount of coverage of the umbrella policy regarding the El Camino pool deck slip and fall possibility. The amended motion was made by Linda Shenwick and seconded by Jan Zobrist. (Vote 9/0, #7 absent) Motion Passed. REPORTS: Management Report – Mark gave an update on the two new heaters at the El Camino pool and the leak is fixed in the men’s shower, and the pump at the Roeder pool. Mark mentioned that Zoom is setup in the underground and ready to go. Mark reported that the city has a free disposal of toxic chemicals on the 2nd and 4th Saturday of the month. The gates are fixed at all pools. The umbrella bases are rusting and look bad so we are looking at other options for those. Mark said that they are looking to replace all of the paper property plans with digital plans to make working with consultants and contractors easier. Mark reported that the Health Club has received and installed one of the dehumidifiers that was defective and is waiting on the second one to arrive and install. Mark will be getting three proposals on the roofs at the Roeder and the Beach Club. The BBQ ignitions have been modified. The maintenance department is currently switching out the lounge covers and should be finished by Memorial Day. Mark reported that the paint for the sheds is in, and he is working with Andre of AMW to get them painted and then work on the fencing. Mark said he would have Andre give a bid on the spalling work that the perimeter and boardwalk walls need. Mark reported that he is working to get the monument sign installed with Metalust Designs. Mark is working on getting bids for the HVAC for the L&R offices. All departments are running smoothly. Review of January 2023 Financials – Mark reported the financial information and answered questions. INCOME: YTD Actual YTD Budget Variance Administration $ 154.20 $ 208.33 $ (54.13) Assessments $ 260,789.36 $ 260,789.36 $ 0.00 Recreation/HC, RP, etc. $ 15,779.27 $ 14,486.12 $ 1,293.15 Recreation/Beach Club $ 22,080.71 $ 21,573.66 $ 507.05 TOTAL: $ 298,803.54 $ 297,057.47 $ 1,746.07 CGS: Actual Budget Variance Beach Club: $ 13,780.81 $ 9,734.40 $ (4,046.41) GROSS PROFIT: $ 285,022.73 $ 287,323.07 $ (2,300.34) EXPENSES: Actual Budget Variance Administration $ 39,246.32 $ 53,163.66 $ 13,917.34 Landscaping $ 25,388.39 $ 29,166.66 $ 3,778.27 Maintenance $ 68,869.65 $ 64,453.30 $ (4,416.35 Recreation-BC $ 15,515.77 $ 22,957.40 $ 7,441.63 Recreation-HC, RP, Etc. $ 7,015.01 $ 11,838.53 $ 4,823.52 Security $ 43,125.53 $ 41,022.92 $ (2,102.61) Utilities $ 80,564.36 $ 47,925.76 $ (32,638.60) TOTAL: $ 279,725.03 $ 270,528.23 $ (9,196.80) NET INCOME: $ 5,297.70 $ 16,794.84 $ (11,497.14) ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, February 14th, stating that Mick will be staying on as the manager at the Beach Club. The microphones worked well at the State of the City Address but need to have someone be able to hand the audience the microphone to speak. The Valentine’s Dance was a fun event. The second of three workshops by Results Physical Therapy will be held the last Thursday of February on shoulder pain. The annual Snow Birds and Other Birds of Paradise will be held at the BC on February 23rd at 5:00pm. The weekly events are being well attended. Due to liability reasons, the BC will no longer offer a corkage fee. All alcohol must be purchased from the bartender and cannot be brought into the BC from outside. Absolutely no glass on the pool decks. Sponsorship for summer Saturday Suppers is needed. *Robert Clinton will ask the insurance broker about any liabilities with bringing food inside the BC. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, February 15th. The committee discussed needing color at the main entrance, Shack Island, and the area between La Perla and the public parking lot. Motion: To accept the proposal by J Vitale in the amount of $1,625 to renovate Shack Island with 25 flats of multi-colored geraniums
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