March 2023

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING March 16, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:00pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Jacque Sokolov, Alternate #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Jim Woolf #7        La Perla                                                    Beth Mulcahy-Elardo #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith, Cindy Bravo OPEN FORUM: 1) Cheryl Nicoll, #4 – Guest passes/Beach Club access.  2) Carlos Bonacich, #5 – Dog rules enforcement.  3) Jacque Sokolov, #3 – Dog rules.   APPROVE MINUTES: General Session of February 16, 2023 – Motion: To approve the General Session Minutes of February 16, 2023, made by Jacque Sokolov and seconded by Karen Perry.  (Vote 10/0) Motion Passed.   REPORTS: Management Report – Mark reported that the tennis fence has been fixed and the courts are open, GL Pools is doing a fantastic job with the pools and lagoon. The new pool equipment has been ordered and will be installed and functional by June 1st.  The Cabrillo pool bathroom roof has had improvements made by our facilities staff due to a complaint from a homeowner that looks down on it.  The facilities staff is currently working on all of the gates to make sure they are opening and closing properly.  Rey is working on getting all of the property plans digitized.  We are testing out new umbrella bases to replace the rusted old ones and purchasing additional umbrellas.  The sling replacements for the pool chairs and chaises will be completed by Memorial Day.  The sheds have been painted and look good and the fencing will be next.  Mark will contact the Del regarding their red shingles.  We will wait on re-shingling the north gate kiosk until the Roeder shingles have been replaced and use the same shingles.  CES has 37 of the 52 cameras installed and should have the security camera project completed by April 1st.  L&R office HVAC is an action item to vote on today.  Downstream sent pump station plans to the city and if approved they will present the plans to us.  All L&R departments are running smoothly, Nate Maki is now an employee of L&R from Ironwall Security.   Review of February 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual         YTD Budget            Variance Administration                               $           154.20     $           416.66         $           (262.46) Assessments                                  $    521,578.72     $    521,578.72           $                0.00 Recreation/HC, RP, etc.                 $      24,481.17     $      27,148.22         $        (2,667.05) Recreation/Beach Club                  $      48,947.66     $      47,996.81           $            950.85 TOTAL:                                         $    595,161.75     $    597,140.41        $        (1,978.66)   CGS:                                             Actual                  Budget                       Variance Beach Club:                                   $      21,121.12     $     21,091.44           $             (29.68) GROSS PROFIT:                           $    574,040.63     $    576,048.97           $        (2,008.34)   EXPENSES:                                  Actual                   Budget                      Variance Administration                               $      84,218.70     $    106,327.32          $      22,108.62 Landscaping                                   $      51,021.80     $      58,333.32           $        7,311.52 Maintenance                                  $    138,695.99     $    128,906.60          $       (9,789.39) Recreation-BC                               $      36,798.71     $      46,530.72           $        9,732.01 Recreation-HC, RP, Etc.                $      18,310.71     $      23,471.44           $        5,160.73 Security                                         $      81,957.11     $      82,045.54           $             88.73 Utilities                                          $    146,080.01     $      93,310.49           $     (52,769.52) TOTAL:                                        $    557,083.03     $    538,925.73          $     (18,157.30)   NET INCOME:                              $      16,957.60     $      37,123.24           $      (20,165.64)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, March 14th, stating that the events are going well. There will be a “Super Bingo” event on Monday, March 26th at 5:00pm with $10 cards.  Family Activities is planning an Spring (Easter) Party with an egg hunt on Saturday, April 8th from 11:00am – 1:00pm in and on the Roeder grass.  To enter the Beach Club, you must possess an ID Card or accompany a person with an ID Card and have a paper guest pass issued by the building doorperson.  Guests need to sign the guest book.  When there is a big event, Security should stand at the door and check ID’s.  Compliments to Mick, Larry Delrose and the rest of the BC staff. *An adhoc committee to be established to review and suggest ways to improve access controls and enforce our rules regarding access. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, March 15th. The walk was cancelled due to the weather.  At the meeting the committee discussed additional plants at del Sol and the sand accumulation at del Sol.  The landscape guys removed as much as they could, but the city keeps pushing it into our landscape.  A gate is needed to keep non-residents out of del Sol park.  A suggestion to put in the same fencing and plant shrubs to form a hedge on either side of a combo or card access gate.  Tree trimming will begin with Greenbrier trimming the palms starting the last week of April and Atlas Tree Service will trim the ornamental trees in May. Insurance Committee – Robert reported on the Insurance Cooperative meeting held on Tuesday, March 14th and discussed the Workers Compensation renewal bid by Kirk Miller Insurance Agency. The Insurance Cooperative voted to recommend that L&R accept their individual policy premium for 2023 in the amount of $14,538.  Motion: To approve the L&R portion of the policy, in the amount of $14,538 made by Jim Woolf and seconded by Karen Perry.  (Vote 10/0) Motion Passed. *Mark reported that he has been asked to explore the possibility of getting a consultant to work on procuring our insurance instead of going direct to brokers.  Forward any leads to Mark.  Linda Shenwick requested, on behalf of her Association Board, Motion: To put this on