Meeting Minutes

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING August 17, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.   ASSOCIATION                                                     REPRESENTATIVE #1         Cabrillo                                                       Jan Yanda #2         La Sierra                                                    Oliver McGonigle #3         Las Palmas                                                 Robert Clinton, Chair #4         Las Flores                                                  Karen Perry #5         El Camino                                                  Trisha Trowbridge, Alternate #6         La Playa                                                     Bryan Card, Alternate (left early) #7         La Perla                                                      Beth Mulcahy-Elardo #8         El Encanto                                                  Jan Zobrist #9         El Mirador                                                  David Zacharias, Alternate #10       La Princesa                                                 Linda Shenwick   ALSO ATTENDING:                         L&R GM/Controller                                    Mark Merson L&R Security Manager                                Nathanial Maki L&R Facilities Manager                               Reynaldo Carvajal Ocampo L&R Accounting Analyst                             Lois Garawan L&R Administrative Assistant                       Missy Smith OPEN FORUM: 1) Dr. Curry, #4 – Electric bikes and bikes on the pathways.  2) Jan Zobrist, #8 – Compliments to volunteers, homeowners, and L&R staff.   APPROVE MINUTES: General Session of July 20, 2023 – Motion: To approve the General Session Minutes of July 20, 2023, made by Oliver McGonigle and seconded by Linda Shenwick.  (Vote 9/0, #5 abstain) Motion Passed.   REPORTS: Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments. Security Reports – Nathanial Maki, Security Manager, gave an update on July security reports, complete with grafts. Review of July 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                      YTD Actual            YTD Budget              Variance Administration                                 $        6,308.06       $        1,458.31            $         4,849.75 Assessments                                     $ 1,825,525.52       $ 1,825,525.52              $                0.00 Recreation/HC, RP, etc.                    $    197,358.04       $    153,546.88            $       43,811.16 Recreation/Beach Club                      $    248,267.79       $    242,943.04              $         5,324.75 TOTAL:                                          $ 2,277,459.41       $ 2,223,473.75           $       53,985.66   CGS:                                              Actual                    Budget                        Variance Beach Club:                                     $    106,531.26       $     99,646.69              $       (6,884.57) GROSS PROFIT:                             $ 2,170,928.15       $2,123,827.06              $      47,101.09   EXPENSES:                                   Actual                    Budget                        Variance Administration                                 $    372,607.29       $    401,394.12              $      27,786.83 Landscaping                                    $    236,992.96       $    254,166.62              $      17,173.66 Maintenance                                    $    579,645.24       $    497,402.87              $     (82,242.37) Recreation-Beach Club                     $    145,324.86       $    164,163.21              $      18,838.35 Recreation-HC, RP, Etc.                   $      81,839.32       $      89,577.38              $        7,738.06 Security                                           $    333,366.15       $    332,572.68              $          (793.47) Utilities                                           $    417,624.91       $    345,868.31              $     (71,756.60) TOTAL:                                         $ 2,168,400.73       $ 2,085,145.19             $     (83,255.54)   NET INCOME:                                $        2,527.42       $       38,681.87               $      (36,154.45)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, August 15th. Bingo returned August 7th, without any issues reported. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, August 16th. Order a sign for the Del Sol park by La Sierra to keep non-residents out. Recreation Advisory Group – Trisha Trowbridge reported on the Recreation meeting held on Wednesday, August 16th. All amenities are doing well. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, August 16th. A team is out to determine where the water loss in the lagoon is coming from. Insurance Committee – Robert Clinton reported on the Insurance Cooperative meeting held on Tuesday, August 15th. that the market is tough right now.  Budget for an increase in premium of 25% for next year.  La Princesa is going out on their own and will discuss what they found out regarding common area liability at the next meeting on Tuesday, August 15th.  The Committee approved Kirk Miller Agency will market our Master Policy for 2024.   UNFINISHED BUSINESS: CES Security Camera System, Update – Mark reported that the additional cameras and the voice-down system should be installed and operational by August 31st at the soonest. ERTC, Update – Mark reported that others he has spoken to have not received their ERTC funds yet, and they are saying by end of September or end of October now. Waterproof Test Roeder, Discussion, Action – Mark reported that Bear Flag Waterproofing and Restoration Services provided a report of work needed at the Roeder to make it watertight with a bid of approximately $55K. The bid includes a warranty. Master/Rehabilitation Plan, Update, Discussion – Mark will be tasked with getting more bids from a variety of vendors in the next month or two and then present at the following meeting. 2022 Audit, Discussion, Action – Mark went over remarks from the audit and recommended that the 2022 Audit be approved. Motion:  To accept the 2022 Audit made by Jan Zobrist and seconded by Linda Shenwick.  (Vote 9/0, #6 absent) Motion Passed. 2024 Budget, Discussion, Action – Motion: To approve the presented budgeted assessments of $3,316,994 for OpEx (an increase of 5.99%) and $650,000 for CapEx (an increase of 30%) for total combined budgeted assessments of $3,966,994 (an increase of 9.30%) made by Oliver McGonigle and seconded by Beth Mulcahy-Elardo.  Linda Shenwick made a motion to amend the above motion to include “The amount of $650,000 is authorized for the L&R Capital Budget for the year 2024.  The use of these Capital funds is subject to the approval of the L&R Committee for individual Capital projects to be charged against the budget of $650,000.  No funds shall be obligated against or charged to the Capital Budget by the L&R GM or L&R staff prior to the specific approval of each project, except for emergencies in which the GM is authorized to spend funds to manage and contain emergency situations.” Oliver McGonigle accepted the amendment, Jan Yanda seconded the amendment.  (Vote 9/0, #6 absent) Motion Passed.   NEW BUSINESS: L&R Rule Enforcement Policy, Discussion – Mark presented a new L&R Rule Enforcement Policy with associated edits and suggestions that were made at the last Executive Session on 7/20/23. These suggestions will be sent to the buildings for a 28-day period for review.   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, September 21, 2023, L&R Office In-person and via Zoom.   ADJOURNED: 3:23pm.  

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING July 20, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.   ASSOCIATION                                                   REPRESENTATIVE #1        Cabrillo                                                     Jan Yanda #2        La Sierra                                                   Oliver McGonigle #3        Las Palmas                                                Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                 Carlos Bonacich #6        La Playa                                                    Jim Woolf #7        La Perla                                                     Alma Ronis #8        El Encanto                                                Jan Zobrist #9        El Mirador                                                Absent #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                          Mark Merson           L&R Staff                                                 Missy Smith OPEN FORUM: None   APPROVE MINUTES: General Session of June 15, 2023 – Motion: To approve the General Session Minutes of June 15, 2023, made by Karen Perry and seconded by Jan Zobrist.  (Vote 9/0, #9 absent) Motion Passed.   REPORTS: Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments. Security Reports – Nathanial Maki, Security Manager, gave an update on security, complete with grafts. Facilities My Green Condo Report – Rey Carvajal, Facilities Manager, gave a report on facilities projects tracked and completed through My Green Condo.   Review of June 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual          YTD Budget             Variance Administration                               $        5,894.82       $        1,250.00         $         4,644.82 Assessments                                   $ 1,564,736.16       $ 1,564,736.16           $                0.00 Recreation/HC, RP, etc.                  $    128,288.04       $    110,036.33         $       18,251.71 Recreation/Beach Club                   $    170,853.33       $    171,231.40           $           (378.01) TOTAL:                                         $ 1,869,772.35       $ 1,847,253.89         $       22,518.46   CGS:                                             Actual                   Budget                       Variance Beach Club:                                   $      81,678.35       $     72,615.45            $       (9,062.90) GROSS PROFIT:                            $ 1,788,094.00       $1,774,638.44             $      13,455.56           EXPENSES:                                  Actual                   Budget                       Variance Administration                               $    319,558.96       $    348,230.46           $      28,671.50 Landscaping                                   $    208,005.55       $    224,999.96           $      16,994.41 Maintenance                                  $    488,161.59       $    415,949.57           $     (72,212.02) Recreation-Beach Club                   $    124,257.27       $    141,276.91           $      17,019.64 Recreation-HC, RP, Etc.                 $      70,165.57       $      76,574.02           $        6,408.45 Security                                          $    271,428.75       $    273,634.20           $        2,205.45 Utilities                                          $    358,656.15       $    294,234.48           $     (64,421.67) TOTAL:                                        $ 1,840,233.84       $ 1,774,899.60           $     (65,334.24)   NET INCOME:                              $     (52,139.84)      $         (261.16)           $      (51,878.68)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, July 18th. Due to unruly behavior, Bingo will be cancelled until August 7th. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, July 19th. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, July 19th. Motion:  To allow pickleball signups for current day and next day (2 sheets) made by Robert Clinton and seconded by Linda Shenwick.  (Vote 9/0, #9 absent) Motion Passed.  Mark spoke to Andrew Hennings of Jo Stretch to allow him to provide free 7-minute 1 on 1 assisted stretching in the Roeder on a Wednesday at 10:00am TBD. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, July 19th. The water level in the lagoon has dropped and the waterfalls will be shut off until it is determined what is causing the leak.  The north guard kiosk should be renovated or removed.  If removed, the city will prohibit it from being rebuilt.  Re-visit next month. Insurance Committee – Robert Clinton reported that the market is tough right now. Budget for an increase in premium of 25% for next year.  La Princesa is going out on their own and will discuss what they found out regarding common area liability at the next meeting on Tuesday, August 15th.   UNFINISHED BUSINESS: CES Security Camera System, Update – Mark reported that the additional cameras and the voice-down system should be installed and operational by July 31st at the soonest. Master Plan, Update, Discussion – Mark reported that he has no new information and hopes to receive a proposal from 1or 2 additional companies for next month’s meeting to present. ERTC, Update – Mark reported that he is still waiting and should receive something by late 2023 or early 2024. 2022 Audit, Update – Mark reported that he should have the 2022 audit completed and present it at the next meeting. Future audits are to be presented in April of the following year.   NEW BUSINESS: Waterproof Test Roeder, Discussion, Action – Bear Flag Waterproofing and Restoration Services has agreed to waive their fee and do the testing for free ($995). 2024 Budget, Discussion – Mark presented 2024 a 5.68% increase of $3,307,080 for Operating, 30% increase of $650,000 for Capex and estimate 25% increase of 1,097,126 for Insurance. The L&R truck needs to be replaced and additional golf carts are needed, and Mark suggested that we lease all vehicles.   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, August 17, 2023, L&R Office In-person and via Zoom.   ADJOURNED: 3:15pm.     Submitted By: ___________________________      Approved On: _______________________                                                                         

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING May 18, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Jacque Sokolov, Alternate #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Jim Woolf #7        La Perla                                                    Beth Mulcahy-Elardo #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith OPEN FORUM: None   APPROVE MINUTES: General Session of April 20, 2023 – Motion: To approve the General Session Minutes of April 20, 2023, made by Beth Mulcahy-Elardo and seconded by Jan Zobrist.  (Vote 9/0, #5 abstain) Motion Passed.   REPORTS: Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.   Review of April 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual         YTD Budget            Variance Administration                               $        1,087.57     $           833.32         $            254.25 Assessments                                  $ 1,043,157.44     $ 1,043,157.44           $                0.00 Recreation/HC, RP, etc.                 $      60,958.04     $      56,730.05         $         4,227.99 Recreation/Beach Club                  $    104,239.21     $    106,363.84           $        (2,124.63) TOTAL:                                         $ 1,209,442.26     $ 1,207,084.65        $          2,357.61   CGS:                                             Actual                  Budget                       Variance Beach Club:                                   $      42,721.69     $     45,723.98           $        3,002.29 GROSS PROFIT:                           $ 1,166,720.57     $1,161,360.67            $        5,359.90       EXPENSES:                                  Actual                   Budget                      Variance Administration                               $    197,245.96     $    224,779.64          $      27,533.68 Landscaping                                   $    122,390.68     $    141,666.64          $      19,275.96 Maintenance                                  $    301,708.14     $    258,525.70          $     (43,182.44) Recreation-Beach Club                  $      78,826.21     $      95,007.02           $      16,180.81 Recreation-HC, RP, Etc.                $      44,746.87     $      48,531.35           $        3,784.48 Security                                         $    160,496.23     $    167,007.24          $        6,511.01 Utilities                                          $    252,668.35     $    188,479.41          $     (64,188.94) TOTAL:                                        $ 1,158,082.44     $ 1,123,997.00          $     (34,085.44)   NET INCOME:                              $        8,638.13     $      37,363.67           $      (28,725.54)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, May 16th. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, May 17th. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, May 17th. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, May 17th.   UNFINISHED BUSINESS: Redevelopment Plan, Update, Discussion – Mark presented the proposal from McMahon Community Consultants. The proposal did not include a survey as was requested at the last meeting.  Mark will contact them to get a quote for having a survey completed by Coronado Shores residents.  All members need to go back to their boards to ask if they support moving forward putting together a master plan.  The discussion will continue next month. CES Security Camera System, Update – Mark reported that 57 cameras have been installed and are working well. We have been able to contact people from camera footage and get reimbursed for property damages.  We have voice command, only on the cameras at the Beach Club, and Mark would like to get that feature on other cameras around the property.  He estimates a cost of ~$30k to do so. ERTC, Update – Mark reported that the ERTC application has been submitted and he estimates that we will net $290k.   NEW BUSINESS: ATM Machine for Beach Club, Discussion, Action – ID Card Changes, Discussion, Action – Motion: To increase the lost card replacement fee from $10 to $20 made by Jan Yanda and seconded by Jan Zobrist.  (Vote 10/0) Motion Passed.  The other ID Card change suggestions were deferred until we can get legal advice. Pickleball Rules and Etiquette, Discussion, Action – Tabled until next month to get comments from buildings.   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, June 15, 2023, L&R Office In-person and via Zoom.   ADJOURNED: 3:57pm.     Submitted By: ___________________________      Approved On: _______________________                                                                         

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING April 20, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:00pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Oliver McGonigle #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Joe Carney, Alternate #6        La Playa                                                   Jim Woolf #7        La Perla                                                    Beth Mulcahy-Elardo #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Absent #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith OPEN FORUM: 1) Carole Hutchins, #10 – Redevelopment plan.  2) Susan Yoder, #8 – Pickleball.   APPROVE MINUTES: General Session of March 16, 2023 – Motion: To approve the General Session Minutes of March 16, 2023, made by Beth Mulcahy-Elardo and seconded by Oliver McGonigle.  (Vote 9/0, #9 absent) Motion Passed.   REPORTS: Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.   Review of March 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual         YTD Budget            Variance Administration                               $           867.40     $           624.99         $            242.41 Assessments                                  $    782,368.08     $    782,368.08           $                0.00 Recreation/HC, RP, etc.                 $      35,931.17     $      42,158.03         $        (6,226.86) Recreation/Beach Club                  $      79,802.92     $      78,802.77           $         1,000.15 TOTAL:                                         $    898,969.57     $    903,953.87        $        (4,986.30)           CGS:                                             Actual                  Budget                       Variance Beach Club:                                   $      35,581.30     $     33,971.51           $        (1,609.79) GROSS PROFIT:                           $    863,388.27     $   869,982.36            $        (6,594.09)   EXPENSES:                                  Actual                   Budget                      Variance Administration                               $    129,957.11     $    161,615.98          $      31,658.87 Landscaping                                   $      80,981.62     $      87,499.98           $        6,518.36 Maintenance                                  $    213,684.78     $    194,072.40          $     (19,612.38) Recreation-Beach Club                  $      56,684.21     $      71,175.79           $      14,491.58 Recreation-HC, RP, Etc.                $      28,865.08     $      35,324.11           $        6,459.03 Security                                         $    122,379.19     $    123,068.76          $           689.57 Utilities                                          $    199,551.59     $    138,166.87          $     (61,384.72) TOTAL:                                        $    832,103.58     $    810,923.89          $     (21,179.69)   NET INCOME:                              $      31,284.69     $      59,058.47           $      (27,773.78)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, April 18th. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, April 19th. Recreation Advisory Group – Jan Zobrist reported on the Recreation meeting held on Wednesday, April 19th. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, April 19th.   UNFINISHED BUSINESS: Redevelopment Plan, Update, Discussion – Mark introduced Jeff Evans of the McMahon Group and Jeff explained what he would be doing and when finished surveying the property, he would be providing a written report of his findings. CES Security Camera System, Update – Mark reported that 57 cameras have been installed and are being fine-tuned. Mark and Rey will then walk the property to see if any areas may need additional cameras installed to keep the property secure. Paychex and ERTC, Update – Mark stated that Paychex is running smoothly and an improvement over Namely. He also said that he received a notice that the ERTC money pending is $306,000 and the company that filed should take 15%.  This additional money can help with utilities and redirect CapEx projects.   NEW BUSINESS: Memorial Benches, Discussion, Action – Mark stated that there are two benches that are a hazard and need to be replaced. He provided two proposals from the company we currently use, in two different styles, IPE wood and Polysite.  Mark recommends we stay with the IPE wood benches.  Motion:  To approve the proposal to replace the two hazardous benches with the IPE wood benches for an amount of $7,704.13 made by Oliver McGonigle and seconded by Karen Perry.  (Vote 9/0, #9 absent) Motion Passed. Vending Machines, Discussion, Action – No Interest.       Boardwalk Wall Spalling, Discussion, Action – Mark presented a proposal from Reliabuilt Fence Co – $14,330 and a proposal from Alpha Masonry – $14,000. Mark recommended Alpha Masonry.  Motion:  To approve the proposal for $14,000 from Alpha Masonry to repair the boardwalk wall between Cabrillo and Roeder made by Jan Yanda and seconded by Karen Perry.  (Vote 9/0, #9 absent) Motion Passed.   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, May 18, 2023, L&R Office In-person and via Zoom.   ADJOURNED: 3:35pm.     Submitted By: ___________________________   Approved On: ___________________________                                                                                                                                                                             

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING March 16, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:00pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Jacque Sokolov, Alternate #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Jim Woolf #7        La Perla                                                    Beth Mulcahy-Elardo #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith, Cindy Bravo OPEN FORUM: 1) Cheryl Nicoll, #4 – Guest passes/Beach Club access.  2) Carlos Bonacich, #5 – Dog rules enforcement.  3) Jacque Sokolov, #3 – Dog rules.   APPROVE MINUTES: General Session of February 16, 2023 – Motion: To approve the General Session Minutes of February 16, 2023, made by Jacque Sokolov and seconded by Karen Perry.  (Vote 10/0) Motion Passed.   REPORTS: Management Report – Mark reported that the tennis fence has been fixed and the courts are open, GL Pools is doing a fantastic job with the pools and lagoon. The new pool equipment has been ordered and will be installed and functional by June 1st.  The Cabrillo pool bathroom roof has had improvements made by our facilities staff due to a complaint from a homeowner that looks down on it.  The facilities staff is currently working on all of the gates to make sure they are opening and closing properly.  Rey is working on getting all of the property plans digitized.  We are testing out new umbrella bases to replace the rusted old ones and purchasing additional umbrellas.  The sling replacements for the pool chairs and chaises will be completed by Memorial Day.  The sheds have been painted and look good and the fencing will be next.  Mark will contact the Del regarding their red shingles.  We will wait on re-shingling the north gate kiosk until the Roeder shingles have been replaced and use the same shingles.  CES has 37 of the 52 cameras installed and should have the security camera project completed by April 1st.  L&R office HVAC is an action item to vote on today.  Downstream sent pump station plans to the city and if approved they will present the plans to us.  All L&R departments are running smoothly, Nate Maki is now an employee of L&R from Ironwall Security.   Review of February 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual         YTD Budget            Variance Administration                               $           154.20     $           416.66         $           (262.46) Assessments                                  $    521,578.72     $    521,578.72           $                0.00 Recreation/HC, RP, etc.                 $      24,481.17     $      27,148.22         $        (2,667.05) Recreation/Beach Club                  $      48,947.66     $      47,996.81           $            950.85 TOTAL:                                         $    595,161.75     $    597,140.41        $        (1,978.66)   CGS:                                             Actual                  Budget                       Variance Beach Club:                                   $      21,121.12     $     21,091.44           $             (29.68) GROSS PROFIT:                           $    574,040.63     $    576,048.97           $        (2,008.34)   EXPENSES:                                  Actual                   Budget                      Variance Administration                               $      84,218.70     $    106,327.32          $      22,108.62 Landscaping                                   $      51,021.80     $      58,333.32           $        7,311.52 Maintenance                                  $    138,695.99     $    128,906.60          $       (9,789.39) Recreation-BC                               $      36,798.71     $      46,530.72           $        9,732.01 Recreation-HC, RP, Etc.                $      18,310.71     $      23,471.44           $        5,160.73 Security                                         $      81,957.11     $      82,045.54           $             88.73 Utilities                                          $    146,080.01     $      93,310.49           $     (52,769.52) TOTAL:                                        $    557,083.03     $    538,925.73          $     (18,157.30)   NET INCOME:                              $      16,957.60     $      37,123.24           $      (20,165.64)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, March 14th, stating that the events are going well. There will be a “Super Bingo” event on Monday, March 26th at 5:00pm with $10 cards.  Family Activities is planning an Spring (Easter) Party with an egg hunt on Saturday, April 8th from 11:00am – 1:00pm in and on the Roeder grass.  To enter the Beach Club, you must possess an ID Card or accompany a person with an ID Card and have a paper guest pass issued by the building doorperson.  Guests need to sign the guest book.  When there is a big event, Security should stand at the door and check ID’s.  Compliments to Mick, Larry Delrose and the rest of the BC staff. *An adhoc committee to be established to review and suggest ways to improve access controls and enforce our rules regarding access. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, March 15th. The walk was cancelled due to the weather.  At the meeting the committee discussed additional plants at del Sol and the sand accumulation at del Sol.  The landscape guys removed as much as they could, but the city keeps pushing it into our landscape.  A gate is needed to keep non-residents out of del Sol park.  A suggestion to put in the same fencing and plant shrubs to form a hedge on either side of a combo or card access gate.  Tree trimming will begin with Greenbrier trimming the palms starting the last week of April and Atlas Tree Service will trim the ornamental trees in May. Insurance Committee – Robert reported on the Insurance Cooperative meeting held on Tuesday, March 14th and discussed the Workers Compensation renewal bid by Kirk Miller Insurance Agency. The Insurance Cooperative voted to recommend that L&R accept their individual policy premium for 2023 in the amount of $14,538.  Motion: To approve the L&R portion of the policy, in the amount of $14,538 made by Jim Woolf and seconded by Karen Perry.  (Vote 10/0) Motion Passed. *Mark reported that he has been asked to explore the possibility of getting a consultant to work on procuring our insurance instead of going direct to brokers.  Forward any leads to Mark.  Linda Shenwick requested, on behalf of her Association Board, Motion: To put this on

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING February 16, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Jacque Sokolov, Alternate #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Jim Woolf & Bruce Riesman, Alternate #7        La Perla                                                    Alma Ronis, Alternate #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith OPEN FORUM: 1) Jan Yanda, #1 – One of her building homeowners had a complaint regarding the Cabrillo pool pumproom and bathroom roof conditions.  2) Jan Zobrist, #8 – CAG recognition.   APPROVE MINUTES: General Session of January 19, 2023 – Motion: To approve the General Session Minutes of January 19, 2023, made by Jim Woolf and seconded by Jan Yanda.  (Vote 9/0, #7 absent) Motion Passed. Emergency Session of February 1, 2023 – Motion: To approve the minutes of February 1, 2023, with the following amendments to #2A: 1) add the $2 million umbrella policy, 2) Kirk Miller also reported that they are working to get a higher umbrella policy.  The amended motion was made by Linda Shenwick and seconded by Jan Zobrist.  (Vote 9/0, #7 absent) Motion Passed. Emergency Session of February 7, 2023 – Motion: To approve the minutes of February 7, 2023, with the following amendment to the Carlos comment: La Princesa voiced concern based on the amount of coverage of the umbrella policy regarding the El Camino pool deck slip and fall possibility.  The amended motion was made by Linda Shenwick and seconded by Jan Zobrist.  (Vote 9/0, #7 absent) Motion Passed.   REPORTS: Management Report – Mark gave an update on the two new heaters at the El Camino pool and the leak is fixed in the men’s shower, and the pump at the Roeder pool. Mark mentioned that Zoom is setup in the underground and ready to go.  Mark reported that the city has a free disposal of toxic chemicals on the 2nd and 4th Saturday of the month.  The gates are fixed at all pools.  The umbrella bases are rusting and look bad so we are looking at other options for those.  Mark said that they are looking to replace all of the paper property plans with digital plans to make working with consultants and contractors easier.  Mark reported that the Health Club has received and installed one of the dehumidifiers that was defective and is waiting on the second one to arrive and install.  Mark will be getting three proposals on the roofs at the Roeder and the Beach Club.  The BBQ ignitions have been modified.  The maintenance department is currently switching out the lounge covers and should be finished by Memorial Day.  Mark reported that the paint for the sheds is in, and he is working with Andre of AMW to get them painted and then work on the fencing.  Mark said he would have Andre give a bid on the spalling work that the perimeter and boardwalk walls need.  Mark reported that he is working to get the monument sign installed with Metalust Designs.  Mark is working on getting bids for the HVAC for the L&R offices.  All departments are running smoothly.   Review of January 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual         YTD Budget            Variance Administration                               $           154.20     $           208.33         $              (54.13) Assessments                                  $    260,789.36     $    260,789.36           $                 0.00 Recreation/HC, RP, etc.                 $      15,779.27     $      14,486.12         $          1,293.15 Recreation/Beach Club                  $      22,080.71     $      21,573.66           $            507.05 TOTAL:                                         $    298,803.54     $    297,057.47        $         1,746.07   CGS:                                             Actual                  Budget                       Variance Beach Club:                                   $      13,780.81     $       9,734.40            $        (4,046.41) GROSS PROFIT:                           $    285,022.73     $    287,323.07           $        (2,300.34)   EXPENSES:                                  Actual                   Budget                      Variance Administration                               $      39,246.32     $      53,163.66           $      13,917.34 Landscaping                                   $      25,388.39     $      29,166.66           $        3,778.27 Maintenance                                  $      68,869.65     $      64,453.30           $       (4,416.35 Recreation-BC                               $      15,515.77     $      22,957.40           $        7,441.63 Recreation-HC, RP, Etc.                $        7,015.01     $      11,838.53          $        4,823.52 Security                                         $      43,125.53     $      41,022.92           $       (2,102.61) Utilities                                          $      80,564.36     $      47,925.76           $     (32,638.60) TOTAL:                                        $    279,725.03     $    270,528.23          $       (9,196.80)   NET INCOME:                              $        5,297.70     $      16,794.84           $      (11,497.14)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, February 14th, stating that Mick will be staying on as the manager at the Beach Club. The microphones worked well at the State of the City Address but need to have someone be able to hand the audience the microphone to speak.   The Valentine’s Dance was a fun event.  The second of three workshops by Results Physical Therapy will be held the last Thursday of February on shoulder pain.  The annual Snow Birds and  Other Birds of Paradise will be held at the BC on February 23rd at 5:00pm.  The weekly events are being well attended.  Due to liability reasons, the BC will no longer offer a corkage fee.  All alcohol must be purchased from the bartender and cannot be brought into the BC from outside.  Absolutely no glass on the pool decks.  Sponsorship for summer Saturday Suppers is needed. *Robert Clinton will ask the insurance broker about any liabilities with bringing food inside the BC. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, February 15th. The committee discussed needing color at the main entrance, Shack Island, and the area between La Perla and the public parking lot.  Motion:  To accept the proposal by J Vitale in the amount of $1,625 to renovate Shack Island with 25 flats of multi-colored geraniums

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE EMERGENCY SESSION MEETING February 7, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Oliver McGonigle #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Jim Woolf #7        La Perla                                                    Absent #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Absent #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith EMERGENCY BUSINESS: Terminate Poolman and give them a 30 day notice – Mark stated that there have been numerous incidents of ruined bathing suits and body hair removed due to high chlorine levels in the jacuzzies.  This is a liability issue, and someone is going to sue us over this.  Motion:  To approve a 2023 Capital Expenditure up to $300,000 to GL Pools for the purchase of new automated pool equipment made by Oliver McGonigle and seconded by Jan Zobrist.  (Vote 8/0, #7, #9 absent) Motion Passed.               Carlos commented on the El Camino men’s shower, when showering the water is not draining and is running outside and pooling on the pool deck which could cause a slip and fall.             *The L&R meeting time will now be at 2:00pm instead of 2:30pm.   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, February 16, 2023, Underground In-person and via Zoom.   ADJOURNED: 2:12pm.     Submitted By: ___________________________   Approved On: ___________________________                                                                                                                                                                               

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE EMERGENCY SESSION MEETING February 1, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Oliver McGonigle #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Scott Nicoll #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Bruce Riesman #7        La Perla                                                    Blaine Bingham #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith UNFINISHED BUSINESS: Insurance Committee, Recommendation for 2023, Discussion, Action – Motion: To accept the recommendation of the Insurance Cooperative for approval of the Kirk Miller Agency and the Farmers Insurance Group policy with the $25,000 deductible, $2mill/$4mill option at a premium of $877,847 made by Bruce Riesman and seconded by Oliver McGonigle.  (Vote 9/0, #10 abstained) Motion Passed.   Mark stated that he would be billing the buildings for the insurance premium as soon as the meeting is finished and to please contact your building manager and let them know to submit their payment as immediate as possible.  Billing as follows:  Down payment of $ 101,408.00, Dec – $ 64,691.08, Jan – $ 64,691.08, Feb – $ 64,691.08 for a total of $ 295,481.25.   *The L&R meeting time will now be at 2:00pm instead of 2:30pm.   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, February 16, 2023, Underground In-person and via Zoom.   ADJOURNED: 2:21pm.     Submitted By: ___________________________   Approved On: ___________________________                                                                                                                                                                               

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING January 19, 2023, 2:30pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:30pm.   ASSOCIATION                                                 REPRESENTATIVE #1        Cabrillo                                                    Jan Yanda #2        La Sierra                                                   Oliver McGonigle #3        Las Palmas                                               Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                Carlos Bonacich #6        La Playa                                                   Jim Woolf #7        La Perla                                                    Beth Mulcahy-Elardo #8        El Encanto                                               Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                                     Mark Merson         L&R Staff                                                Missy Smith OPEN FORUM: None   APPROVE MINUTES: General Session of December 15, 2022 – Motion: To approve the General Session Minutes of December 15, 2022, made by Karen Perry and seconded by Jan Zobrist.  (Vote 10/0) Motion Passed. Organizational Session of January 3, 2023 – Motion: To approve the Organizational Session Minutes of January 3, 2023, with the following amendments 1) Association #10 requested that the Chair of the Insurance Committee, who reports to the L&R Chair, be replaced immediately upon the election of Robert Clinton as the L&R Chair.  This election to L&R Chair makes Robert Clinton ineligible to chair the Insurance Committee, since it reports to the L&R Chair; 2) After Linda Shenwick requested to be on the Facilities Advisory Group, Robert Clinton refused the request or the request of La Princesa to have a place on the Facilities Advisory Group.  The motion to approve the minutes with the amendments was made by Jan Yanda and seconded by Beth Mulcahy-Elardo.  (Vote 10/0) Motion Passed.   REPORTS: Management Report – Mark reported that all four pools were back at the proper temperature and working. The electrical panel for the Beach Club, Health Club and lagoon was being worked on by Ochoa Electric and all areas should be completed and working properly by the end of the day.  The bird spikes were installed on all of the tennis court lights and seem to be keeping the seagulls from dirtying the courts.  The BBQ parts have been ordered and when received Enrique will begin installing those parts.  Mark is getting a quote to repaint the three storage sheds by La Princesa and getting a price on fencing.  Mark will also get a quote from Andre of AMW for wood and labor to install the Ipe wood on the lagoon panels.  Mark is currently getting bids for the fabrication of the holder and the installation for the monument wall sign by La Playa.  There have been complaints regarding the sand on the boardwalk from the king tides and our sweeper only picks up dry sand so we will need to wait for the tides to die down and the sand to dry before removing it.  Mark reported that the dehumidifiers in the Health Club need to be checked due to the amount of condensation occurring.  Mick, the Beach Club manager, gave his notice to Mark.  Mark and Mick have been conducting interviews for the position.  Mark reported that he is having weekly ongoing discussions with Iron Wall Security.  Peter Vitale is currently working on several projects throughout the campus.  We are expecting four more days of king tides.   Review of December 2022 Financials – Mark reported the financial information and answered questions. INCOME:                                     Budget                  Actual                     Variance Administration                               $     80, 000.00     $      82,492.50         $          2,492.50 Assessments                                  $ 2,844,752.52     $ 2,889,752.52           $        45,000.00 Recreation/HC, RP, etc.                 $    182,500.01     $    210,585.25        $        28,085.24 Recreation/Beach Club                  $    315,000.00     $    394,709.91           $        79,709.91 TOTAL:                                         $ 3,422,252.53     $ 3,577,540.18        $      155,287.65   CGS:                                             Budget                  Actual                       Variance Beach Club:                                   $    134,029.57     $    145,375.13          $       11,345.56 GROSS PROFIT:                           $ 3,288,222.96     $ 3,432,165.05           $     143,942.09   EXPENSES:                                  Budget                  Actual                       Variance Administration                               $    831,452.46     $    670,645.15          $   (160,807.31) Landscaping                                   $    378,000.00     $    359,227.71          $     (18,772.29) Maintenance                                  $    697,204.02     $    882,606.82          $    185,402.80 Recreation-BC                               $    233,159.47     $    229,541.82           $       (3,617.65) Recreation-HC, RP, Etc.                $    145,821.90     $    149,583.94          $        3,762.04 Security                                         $    548,700.01     $    566,431.34          $      17,731.33 Utilities                                          $    453,885.09     $    577,501.87          $    123,616.78 TOTAL:                                        $ 3,288,222.95     $ 3,435,538.65          $    147,315.70   NET INCOME:                              $            (0.00)     $      (3,373.60)           $      (3,373.60)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, January 17th, and complimented Mark and Mick for their excellent management of the Beach Club as reflected in the financials. The weekly events are being well attended.  A Valentine’s dance is planned for Friday, February 10th during the regular dance night. Landscape Sub-Committee – Jan Zobrist reported on the Landscape meeting held on Wednesday, January 18th and said that due to the recent storms three trees at the lagoon were down and the landscape crew was working to stabilize them. At La Perla by the public parking lot Vitale is proposing to replant the area and put in fencing to prevent foot traffic Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, January 18th. We need to clarify the sign in procedures for the Health Club with Kathleen.  The bench for the Smith Machine needs to be stored somewhere when not in use.  Due to the recent rains, the carpet in the Roeder was damp in a lot of places affecting yoga.  A new roof and windows would make the Roeder watertight.  During the summer, pickleball sign up sheets may need to be daily and next day sign ups to be consistent with tennis.  It would cost $800 to make court #5 a shared court for summer.  It was suggested that Jim Nix, at the next L&R meeting, give a short presentation on how the shared court would work.   Facilities Advisory Group – Karen Perry reported on