General Session Meeting Minutes (April 2023)

Meeting Minutes

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE

GENERAL SESSION MEETING

April 20, 2023, 2:00pm, Zoom Conference Video Call

MINUTES

  1. CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:00pm.

 

ASSOCIATION                                                 REPRESENTATIVE

#1        Cabrillo                                                    Jan Yanda

#2        La Sierra                                                   Oliver McGonigle

#3        Las Palmas                                               Robert Clinton, Chair

#4        Las Flores                                                 Karen Perry

#5        El Camino                                                Joe Carney, Alternate

#6        La Playa                                                   Jim Woolf

#7        La Perla                                                    Beth Mulcahy-Elardo

#8        El Encanto                                               Jan Zobrist

#9        El Mirador                                                Absent

#10      La Princesa                                               Linda Shenwick

 

ALSO ATTENDING:

                        GM/Controller                                                     Mark Merson        

L&R Staff                                                Missy Smith

  1. OPEN FORUM: 1) Carole Hutchins, #10 – Redevelopment plan.  2) Susan Yoder, #8 – Pickleball.

 

  1. APPROVE MINUTES:
  2. General Session of March 16, 2023 – Motion: To approve the General Session Minutes of March 16, 2023, made by Beth Mulcahy-Elardo and seconded by Oliver McGonigle.  (Vote 9/0, #9 absent) Motion Passed.

 

  1. REPORTS:
  2. Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.

 

  1. Review of March 2023 Financials – Mark reported the financial information and answered questions.

INCOME:                                     YTD Actual         YTD Budget            Variance

Administration                               $           867.40     $           624.99         $            242.41

Assessments                                  $    782,368.08     $    782,368.08           $                0.00

Recreation/HC, RP, etc.                 $      35,931.17     $      42,158.03         $        (6,226.86)

Recreation/Beach Club                  $      79,802.92     $      78,802.77           $         1,000.15

TOTAL:                                         $    898,969.57     $    903,953.87        $        (4,986.30)

 

 

 

 

 

CGS:                                             Actual                  Budget                       Variance

Beach Club:                                   $      35,581.30     $     33,971.51           $        (1,609.79)

GROSS PROFIT:                           $    863,388.27     $   869,982.36            $        (6,594.09)

 

EXPENSES:                                  Actual                   Budget                      Variance

Administration                               $    129,957.11     $    161,615.98          $      31,658.87

Landscaping                                   $      80,981.62     $      87,499.98           $        6,518.36

Maintenance                                  $    213,684.78     $    194,072.40          $     (19,612.38)

Recreation-Beach Club                  $      56,684.21     $      71,175.79           $      14,491.58

Recreation-HC, RP, Etc.                $      28,865.08     $      35,324.11           $        6,459.03

Security                                         $    122,379.19     $    123,068.76          $           689.57

Utilities                                          $    199,551.59     $    138,166.87          $     (61,384.72)

TOTAL:                                        $    832,103.58     $    810,923.89          $     (21,179.69)

 

NET INCOME:                              $      31,284.69     $      59,058.47           $      (27,773.78)

 

  1. ADVISORY REPORTS:
  2. Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, April 18th.
  3. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, April 19th.
  4. Recreation Advisory Group – Jan Zobrist reported on the Recreation meeting held on Wednesday, April 19th.
  5. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, April 19th.

 

  1. UNFINISHED BUSINESS:
  2. Redevelopment Plan, Update, Discussion – Mark introduced Jeff Evans of the McMahon Group and Jeff explained what he would be doing and when finished surveying the property, he would be providing a written report of his findings.
  3. CES Security Camera System, Update – Mark reported that 57 cameras have been installed and are being fine-tuned. Mark and Rey will then walk the property to see if any areas may need additional cameras installed to keep the property secure.
  4. Paychex and ERTC, Update – Mark stated that Paychex is running smoothly and an improvement over Namely. He also said that he received a notice that the ERTC money pending is $306,000 and the company that filed should take 15%.  This additional money can help with utilities and redirect CapEx projects.

 

  1. NEW BUSINESS:
  2. Memorial Benches, Discussion, Action – Mark stated that there are two benches that are a hazard and need to be replaced. He provided two proposals from the company we currently use, in two different styles, IPE wood and Polysite.  Mark recommends we stay with the IPE wood benches.  Motion:  To approve the proposal to replace the two hazardous benches with the IPE wood benches for an amount of $7,704.13 made by Oliver McGonigle and seconded by Karen Perry.  (Vote 9/0, #9 absent) Motion Passed.
  3. Vending Machines, Discussion, Action – No Interest.

 

 

 

  1. Boardwalk Wall Spalling, Discussion, Action – Mark presented a proposal from Reliabuilt Fence Co – $14,330 and a proposal from Alpha Masonry – $14,000. Mark recommended Alpha Masonry.  Motion:  To approve the proposal for $14,000 from Alpha Masonry to repair the boardwalk wall between Cabrillo and Roeder made by Jan Yanda and seconded by Karen Perry.  (Vote 9/0, #9 absent) Motion Passed.

 

  1. NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, May 18, 2023, L&R Office In-person and via Zoom.

 

  1. ADJOURNED: 3:35pm.

 

 

Submitted By: ___________________________

 

Approved On: ___________________________