CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE
GENERAL SESSION MEETING
August 17, 2023, 2:00pm, Zoom Conference Video Call
MINUTES
- CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.
ASSOCIATION REPRESENTATIVE
#1 Cabrillo Jan Yanda
#2 La Sierra Oliver McGonigle
#3 Las Palmas Robert Clinton, Chair
#4 Las Flores Karen Perry
#5 El Camino Trisha Trowbridge, Alternate
#6 La Playa Bryan Card, Alternate (left early)
#7 La Perla Beth Mulcahy-Elardo
#8 El Encanto Jan Zobrist
#9 El Mirador David Zacharias, Alternate
#10 La Princesa Linda Shenwick
ALSO ATTENDING:
L&R GM/Controller Mark Merson
L&R Security Manager Nathanial Maki
L&R Facilities Manager Reynaldo Carvajal Ocampo
L&R Accounting Analyst Lois Garawan
L&R Administrative Assistant Missy Smith
- OPEN FORUM: 1) Dr. Curry, #4 – Electric bikes and bikes on the pathways. 2) Jan Zobrist, #8 – Compliments to volunteers, homeowners, and L&R staff.
- APPROVE MINUTES:
- General Session of July 20, 2023 – Motion: To approve the General Session Minutes of July 20, 2023, made by Oliver McGonigle and seconded by Linda Shenwick. (Vote 9/0, #5 abstain) Motion Passed.
- REPORTS:
- Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.
- Security Reports – Nathanial Maki, Security Manager, gave an update on July security reports, complete with grafts.
- Review of July 2023 Financials – Mark reported the financial information and answered questions.
INCOME: YTD Actual YTD Budget Variance
Administration $ 6,308.06 $ 1,458.31 $ 4,849.75
Assessments $ 1,825,525.52 $ 1,825,525.52 $ 0.00
Recreation/HC, RP, etc. $ 197,358.04 $ 153,546.88 $ 43,811.16
Recreation/Beach Club $ 248,267.79 $ 242,943.04 $ 5,324.75
TOTAL: $ 2,277,459.41 $ 2,223,473.75 $ 53,985.66
CGS: Actual Budget Variance
Beach Club: $ 106,531.26 $ 99,646.69 $ (6,884.57)
GROSS PROFIT: $ 2,170,928.15 $2,123,827.06 $ 47,101.09
EXPENSES: Actual Budget Variance
Administration $ 372,607.29 $ 401,394.12 $ 27,786.83
Landscaping $ 236,992.96 $ 254,166.62 $ 17,173.66
Maintenance $ 579,645.24 $ 497,402.87 $ (82,242.37)
Recreation-Beach Club $ 145,324.86 $ 164,163.21 $ 18,838.35
Recreation-HC, RP, Etc. $ 81,839.32 $ 89,577.38 $ 7,738.06
Security $ 333,366.15 $ 332,572.68 $ (793.47)
Utilities $ 417,624.91 $ 345,868.31 $ (71,756.60)
TOTAL: $ 2,168,400.73 $ 2,085,145.19 $ (83,255.54)
NET INCOME: $ 2,527.42 $ 38,681.87 $ (36,154.45)
- ADVISORY REPORTS:
- Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, August 15th. Bingo returned August 7th, without any issues reported.
- Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, August 16th. Order a sign for the Del Sol park by La Sierra to keep non-residents out.
- Recreation Advisory Group – Trisha Trowbridge reported on the Recreation meeting held on Wednesday, August 16th. All amenities are doing well.
- Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, August 16th. A team is out to determine where the water loss in the lagoon is coming from.
- Insurance Committee – Robert Clinton reported on the Insurance Cooperative meeting held on Tuesday, August 15th. that the market is tough right now. Budget for an increase in premium of 25% for next year. La Princesa is going out on their own and will discuss what they found out regarding common area liability at the next meeting on Tuesday, August 15th. The Committee approved Kirk Miller Agency will market our Master Policy for 2024.
- UNFINISHED BUSINESS:
- CES Security Camera System, Update – Mark reported that the additional cameras and the voice-down system should be installed and operational by August 31st at the soonest.
- ERTC, Update – Mark reported that others he has spoken to have not received their ERTC funds yet, and they are saying by end of September or end of October now.
- Waterproof Test Roeder, Discussion, Action – Mark reported that Bear Flag Waterproofing and Restoration Services provided a report of work needed at the Roeder to make it watertight with a bid of approximately $55K. The bid includes a warranty.
- Master/Rehabilitation Plan, Update, Discussion – Mark will be tasked with getting more bids from a variety of vendors in the next month or two and then present at the following meeting.
- 2022 Audit, Discussion, Action – Mark went over remarks from the audit and recommended that the 2022 Audit be approved. Motion: To accept the 2022 Audit made by Jan Zobrist and seconded by Linda Shenwick. (Vote 9/0, #6 absent) Motion Passed.
- 2024 Budget, Discussion, Action – Motion: To approve the presented budgeted assessments of $3,316,994 for OpEx (an increase of 5.99%) and $650,000 for CapEx (an increase of 30%) for total combined budgeted assessments of $3,966,994 (an increase of 9.30%) made by Oliver McGonigle and seconded by Beth Mulcahy-Elardo. Linda Shenwick made a motion to amend the above motion to include “The amount of $650,000 is authorized for the L&R Capital Budget for the year 2024. The use of these Capital funds is subject to the approval of the L&R Committee for individual Capital projects to be charged against the budget of $650,000. No funds shall be obligated against or charged to the Capital Budget by the L&R GM or L&R staff prior to the specific approval of each project, except for emergencies in which the GM is authorized to spend funds to manage and contain emergency situations.” Oliver McGonigle accepted the amendment, Jan Yanda seconded the amendment. (Vote 9/0, #6 absent) Motion Passed.
- NEW BUSINESS:
- L&R Rule Enforcement Policy, Discussion – Mark presented a new L&R Rule Enforcement Policy with associated edits and suggestions that were made at the last Executive Session on 7/20/23. These suggestions will be sent to the buildings for a 28-day period for review.
- NEXT GENERAL SESSION MEETING DATE: 2:00pm, Thursday, September 21, 2023, L&R Office In-person and via Zoom.
- ADJOURNED: 3:23pm.
Submitted By: ___________________________ Approved On: _______________________