General Session Meeting Minutes (February 2023)

Meeting Minutes

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE

GENERAL SESSION MEETING

February 16, 2023, 2:00pm, Zoom Conference Video Call

MINUTES

  1. CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.

 

ASSOCIATION                                                 REPRESENTATIVE

#1        Cabrillo                                                    Jan Yanda

#2        La Sierra                                                   Jacque Sokolov, Alternate

#3        Las Palmas                                               Robert Clinton, Chair

#4        Las Flores                                                 Karen Perry

#5        El Camino                                                Carlos Bonacich

#6        La Playa                                                   Jim Woolf & Bruce Riesman, Alternate

#7        La Perla                                                    Alma Ronis, Alternate

#8        El Encanto                                               Jan Zobrist

#9        El Mirador                                                Irene Pedroza

#10      La Princesa                                               Linda Shenwick

 

ALSO ATTENDING:

                        GM/Controller                                                     Mark Merson        

L&R Staff                                                Missy Smith

  1. OPEN FORUM: 1) Jan Yanda, #1 – One of her building homeowners had a complaint regarding the Cabrillo pool pumproom and bathroom roof conditions.  2) Jan Zobrist, #8 – CAG recognition.

 

  1. APPROVE MINUTES:
  2. General Session of January 19, 2023 – Motion: To approve the General Session Minutes of January 19, 2023, made by Jim Woolf and seconded by Jan Yanda.  (Vote 9/0, #7 absent) Motion Passed.
  3. Emergency Session of February 1, 2023 – Motion: To approve the minutes of February 1, 2023, with the following amendments to #2A: 1) add the $2 million umbrella policy, 2) Kirk Miller also reported that they are working to get a higher umbrella policy.  The amended motion was made by Linda Shenwick and seconded by Jan Zobrist.  (Vote 9/0, #7 absent) Motion Passed.
  4. Emergency Session of February 7, 2023 – Motion: To approve the minutes of February 7, 2023, with the following amendment to the Carlos comment: La Princesa voiced concern based on the amount of coverage of the umbrella policy regarding the El Camino pool deck slip and fall possibility.  The amended motion was made by Linda Shenwick and seconded by Jan Zobrist.  (Vote 9/0, #7 absent) Motion Passed.

 

  1. REPORTS:
  2. Management Report – Mark gave an update on the two new heaters at the El Camino pool and the leak is fixed in the men’s shower, and the pump at the Roeder pool. Mark mentioned that Zoom is setup in the underground and ready to go.  Mark reported that the city has a free disposal of toxic chemicals on the 2nd and 4th Saturday of the month.  The gates are fixed at all pools.  The umbrella bases are rusting and look bad so we are looking at other options for those.  Mark said that they are looking to replace all of the paper property plans with digital plans to make working with consultants and contractors easier.  Mark reported that the Health Club has received and installed one of the dehumidifiers that was defective and is waiting on the second one to arrive and install.  Mark will be getting three proposals on the roofs at the Roeder and the Beach Club.  The BBQ ignitions have been modified.  The maintenance department is currently switching out the lounge covers and should be finished by Memorial Day.  Mark reported that the paint for the sheds is in, and he is working with Andre of AMW to get them painted and then work on the fencing.  Mark said he would have Andre give a bid on the spalling work that the perimeter and boardwalk walls need.  Mark reported that he is working to get the monument sign installed with Metalust Designs.  Mark is working on getting bids for the HVAC for the L&R offices.  All departments are running smoothly.

 

  1. Review of January 2023 Financials – Mark reported the financial information and answered questions.

INCOME:                                     YTD Actual         YTD Budget            Variance

Administration                               $           154.20     $           208.33         $              (54.13)

Assessments                                  $    260,789.36     $    260,789.36           $                 0.00

Recreation/HC, RP, etc.                 $      15,779.27     $      14,486.12         $          1,293.15

Recreation/Beach Club                  $      22,080.71     $      21,573.66           $            507.05

TOTAL:                                         $    298,803.54     $    297,057.47        $         1,746.07

 

CGS:                                             Actual                  Budget                       Variance

Beach Club:                                   $      13,780.81     $       9,734.40            $        (4,046.41)

GROSS PROFIT:                           $    285,022.73     $    287,323.07           $        (2,300.34)

 

EXPENSES:                                  Actual                   Budget                      Variance

Administration                               $      39,246.32     $      53,163.66           $      13,917.34

Landscaping                                   $      25,388.39     $      29,166.66           $        3,778.27

Maintenance                                  $      68,869.65     $      64,453.30           $       (4,416.35

Recreation-BC                               $      15,515.77     $      22,957.40           $        7,441.63

Recreation-HC, RP, Etc.                $        7,015.01     $      11,838.53          $        4,823.52

Security                                         $      43,125.53     $      41,022.92           $       (2,102.61)

Utilities                                          $      80,564.36     $      47,925.76           $     (32,638.60)

TOTAL:                                        $    279,725.03     $    270,528.23          $       (9,196.80)

 

NET INCOME:                              $        5,297.70     $      16,794.84           $      (11,497.14)

 

  1. ADVISORY REPORTS:
  2. Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, February 14th, stating that Mick will be staying on as the manager at the Beach Club. The microphones worked well at the State of the City Address but need to have someone be able to hand the audience the microphone to speak.   The Valentine’s Dance was a fun event.  The second of three workshops by Results Physical Therapy will be held the last Thursday of February on shoulder pain.  The annual Snow Birds and  Other Birds of Paradise will be held at the BC on February 23rd at 5:00pm.  The weekly events are being well attended.  Due to liability reasons, the BC will no longer offer a corkage fee.  All alcohol must be purchased from the bartender and cannot be brought into the BC from outside.  Absolutely no glass on the pool decks.  Sponsorship for summer Saturday Suppers is needed.

*Robert Clinton will ask the insurance broker about any liabilities with bringing food inside the BC.

  1. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, February 15th. The committee discussed needing color at the main entrance, Shack Island, and the area between La Perla and the public parking lot.  Motion:  To accept the proposal by J Vitale in the amount of $1,625 to renovate Shack Island with 25 flats of multi-colored geraniums made by Jan Zobrist and seconded by Karen Perry.  (Vote 10/0) Motion Passed.  Motion:  To accept the proposal by J Vitale NTE $5,000 to renovate the planter areas located at the beach parking walkway to La Perla made by Jan Zobrist and seconded by Jim Woolf.  (Vote 10/0) Motion Passed.
  2. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, February 15th. Carlos reported that the meeting was mainly about pickleball.  The recreation group recommended making tennis court #5 into a shared court (hybrid) with pickleball hours of 8:00am – 4:00pm.  Jim Nix said that two movable nets and striping would cost around $900.  Motion:  To make tennis court #5 into a shared hybrid court on a trial basis with the schedule to be determined by Mark made by Linda Shenwick and seconded by Robert Clinton.  (Vote 10/0) Motion Passed.  To be fair to all, especially in the summer, to change the pickleball signup sheets from a weekly basis to a daily basis, the same as tennis.  Motion:  To make the signup sheets for pickleball, on court #5, on a daily and next day basis made by Jan Zobrist and seconded by Linda Shenwick.  (Vote 10/0) Motion Passed.

There is a resident that would like to hold a tennis camp on Tuesdays and Thursdays for ages 7-11 from 4-5pm through April 6th.  Mark stated that there are liability issues and in order for this to happen she will need to provide insurance, parent signed waivers, permission for use form, comply with the tennis rules and have appropriate supervision.

There is a woman that would like to teach a Pilates class on Wednesdays at 10:00am in the Roeder and she will also need to provide insurance, signed participant waivers, permission for use agreement and a liability waiver form.

  1. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, February 15th. Mark said that there are a lot of big projects needed to have a beautiful functioning campus.  L&R representatives need to report the meeting information to their boards and the facilities advisory group needs to do the same.  Mark will provide an update on projects every Friday as well.

 

  1. UNFINISHED BUSINESS:
  2. CES Security Camera System Update – Mark reported that the revised date of completion is now April 1st. The cameras are working to catch vandals.
  3. AD Magellan – Roof Bids – Mark reported that he is getting three bids for each structure.

 

  1. NEW BUSINESS:
  2. Renter ID Card Increases, Discussion, Action – Deferred for legal advice. Take this back to your boards and discuss increase in cost and shorten duration of card life to a maximum of 3 years.
  3. IPE Wood for Lagoon Panels, Discussion, Action – Motion: To accept the proposal from La Mesa Lumber to purchase the Ipe wood to replace the rusted panels at the lagoon for $4,174.20 made by Karen Perry and seconded by Linda Shenwick.  (Vote 10/0) Motion Passed.
  4. 2022 Audit Update, Discussion – Mark reported that the audit should be finished by the end of May.
  5. Redevelopment Plan, Discussion – Mark asked Jim Gabriel what his plan would cost to renovate the Roeder and he estimated $3 million. Mark asked for him to give a proposal on the complete property.  Beth M. has someone in that market and will ask for a proposal.
  6. Paychex and ERTC, Discussion – Mark stated that we have been using Namely for our payroll/HR and they are terrible. Mark notified the Committee that he would be switching back to Paychex and he will also look into getting the Employee Retention Tax Credit.

 

  1. NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, March 16, 2023, L&R Office In-person and via Zoom.

 

  1. ADJOURNED: 3:29pm.

 

 

Submitted By: ___________________________

 

Approved On: ___________________________