General Session Meeting Minutes (July 2023)

Meeting Minutes

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE

GENERAL SESSION MEETING

July 20, 2023, 2:00pm, Zoom Conference Video Call

MINUTES

  1. CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.

 

ASSOCIATION                                                   REPRESENTATIVE

#1        Cabrillo                                                     Jan Yanda

#2        La Sierra                                                   Oliver McGonigle

#3        Las Palmas                                                Robert Clinton, Chair

#4        Las Flores                                                 Karen Perry

#5        El Camino                                                 Carlos Bonacich

#6        La Playa                                                    Jim Woolf

#7        La Perla                                                     Alma Ronis

#8        El Encanto                                                Jan Zobrist

#9        El Mirador                                                Absent

#10      La Princesa                                               Linda Shenwick

 

ALSO ATTENDING:

                        GM/Controller                                          Mark Merson          

L&R Staff                                                 Missy Smith

  1. OPEN FORUM: None

 

  1. APPROVE MINUTES:
  2. General Session of June 15, 2023 – Motion: To approve the General Session Minutes of June 15, 2023, made by Karen Perry and seconded by Jan Zobrist.  (Vote 9/0, #9 absent) Motion Passed.

 

  1. REPORTS:
  2. Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.
  3. Security Reports – Nathanial Maki, Security Manager, gave an update on security, complete with grafts.
  4. Facilities My Green Condo Report – Rey Carvajal, Facilities Manager, gave a report on facilities projects tracked and completed through My Green Condo.

 

  1. Review of June 2023 Financials – Mark reported the financial information and answered questions.

INCOME:                                     YTD Actual          YTD Budget             Variance

Administration                               $        5,894.82       $        1,250.00         $         4,644.82

Assessments                                   $ 1,564,736.16       $ 1,564,736.16           $                0.00

Recreation/HC, RP, etc.                  $    128,288.04       $    110,036.33         $       18,251.71

Recreation/Beach Club                   $    170,853.33       $    171,231.40           $           (378.01)

TOTAL:                                         $ 1,869,772.35       $ 1,847,253.89         $       22,518.46

 

CGS:                                             Actual                   Budget                       Variance

Beach Club:                                   $      81,678.35       $     72,615.45            $       (9,062.90)

GROSS PROFIT:                            $ 1,788,094.00       $1,774,638.44             $      13,455.56

 

 

 

 

 

EXPENSES:                                  Actual                   Budget                       Variance

Administration                               $    319,558.96       $    348,230.46           $      28,671.50

Landscaping                                   $    208,005.55       $    224,999.96           $      16,994.41

Maintenance                                  $    488,161.59       $    415,949.57           $     (72,212.02)

Recreation-Beach Club                   $    124,257.27       $    141,276.91           $      17,019.64

Recreation-HC, RP, Etc.                 $      70,165.57       $      76,574.02           $        6,408.45

Security                                          $    271,428.75       $    273,634.20           $        2,205.45

Utilities                                          $    358,656.15       $    294,234.48           $     (64,421.67)

TOTAL:                                        $ 1,840,233.84       $ 1,774,899.60           $     (65,334.24)

 

NET INCOME:                              $     (52,139.84)      $         (261.16)           $      (51,878.68)

 

  1. ADVISORY REPORTS:
  2. Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, July 18th. Due to unruly behavior, Bingo will be cancelled until August 7th.
  3. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, July 19th.
  4. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, July 19th. Motion:  To allow pickleball signups for current day and next day (2 sheets) made by Robert Clinton and seconded by Linda Shenwick.  (Vote 9/0, #9 absent) Motion Passed.  Mark spoke to Andrew Hennings of Jo Stretch to allow him to provide free 7-minute 1 on 1 assisted stretching in the Roeder on a Wednesday at 10:00am TBD.
  5. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, July 19th. The water level in the lagoon has dropped and the waterfalls will be shut off until it is determined what is causing the leak.  The north guard kiosk should be renovated or removed.  If removed, the city will prohibit it from being rebuilt.  Re-visit next month.
  6. Insurance Committee – Robert Clinton reported that the market is tough right now. Budget for an increase in premium of 25% for next year.  La Princesa is going out on their own and will discuss what they found out regarding common area liability at the next meeting on Tuesday, August 15th.

 

  1. UNFINISHED BUSINESS:
  2. CES Security Camera System, Update – Mark reported that the additional cameras and the voice-down system should be installed and operational by July 31st at the soonest.
  3. Master Plan, Update, Discussion – Mark reported that he has no new information and hopes to receive a proposal from 1or 2 additional companies for next month’s meeting to present.
  4. ERTC, Update – Mark reported that he is still waiting and should receive something by late 2023 or early 2024.
  5. 2022 Audit, Update – Mark reported that he should have the 2022 audit completed and present it at the next meeting. Future audits are to be presented in April of the following year.

 

  1. NEW BUSINESS:
  2. Waterproof Test Roeder, Discussion, Action – Bear Flag Waterproofing and Restoration Services has agreed to waive their fee and do the testing for free ($995).
  3. 2024 Budget, Discussion – Mark presented 2024 a 5.68% increase of $3,307,080 for Operating, 30% increase of $650,000 for Capex and estimate 25% increase of 1,097,126 for Insurance. The L&R truck needs to be replaced and additional golf carts are needed, and Mark suggested that we lease all vehicles.

 

  1. NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, August 17, 2023, L&R Office In-person and via Zoom.

 

  1. ADJOURNED: 3:15pm.

 

 

Submitted By: ___________________________      Approved On: _______________________