General Session Meeting Minutes (June 2023)

Meeting Minutes

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE

GENERAL SESSION MEETING

June 15, 2023, 2:00pm, Zoom Conference Video Call

MINUTES

  1. CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:02pm.

 

ASSOCIATION                                                   REPRESENTATIVE

#1        Cabrillo                                                     Jan Yanda

#2        La Sierra                                                   Oliver McGonigle

#3        Las Palmas                                                Robert Clinton, Chair

#4        Las Flores                                                 Karen Perry

#5        El Camino                                                 Carlos Bonacich

#6        La Playa                                                    Jim Woolf

#7        La Perla                                                     Beth Mulcahy-Elardo (2:09)

#8        El Encanto                                                Jan Zobrist

#9        El Mirador                                                Irene Pedroza

#10      La Princesa                                               Linda Shenwick

 

ALSO ATTENDING:

                        GM/Controller                                          Mark Merson          

L&R Staff                                                 Missy Smith

  1. OPEN FORUM: None

 

  1. APPROVE MINUTES:
  2. General Session of May 18, 2023 – Motion: To approve the General Session Minutes of May 18, 2023, made by Jan Zobrist and seconded by Karen Perry.  (Vote 9/0, #7 absent) Motion Passed.

 

  1. REPORTS:
  2. Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.

 

  1. Review of May 2023 Financials – Mark reported the financial information and answered questions.

INCOME:                                     YTD Actual          YTD Budget             Variance

Administration                               $        3,566.92       $        1,041.65         $         2,525.27

Assessments                                   $ 1,303,946.80       $ 1,303,946.80           $                0.00

Recreation/HC, RP, etc.                  $      83,068.04       $      73,618.19         $         9,449.85

Recreation/Beach Club                   $    124,681.92       $    132,150.93           $        (5,469.01)

TOTAL:                                         $ 1,517,263.68       $ 1,510,757.57         $         6,506.11

 

CGS:                                             Actual                   Budget                       Variance

Beach Club:                                   $      58,663.94       $     56,859.99            $       (1,803.95)

GROSS PROFIT:                            $ 1,458,599.74       $1,453,897.58             $        4,702.16

 

 

 

EXPENSES:                                  Actual                   Budget                       Variance

Administration                               $    249,448.45       $    277,943.30           $      28,494.85

Landscaping                                   $    183,349.16       $    195,833.30           $      12,484.14

Maintenance                                  $    386,492.51       $    324,979.00           $     (61,513.51)

Recreation-Beach Club                   $      97,313.98       $    114,007.56           $      16,693.58

Recreation-HC, RP, Etc.                 $      56,974.40       $      59,871.73           $        2,897.33

Security                                          $    211,885.77       $    214,695.72           $        2,809.95

Utilities                                          $    305,388.85       $    241,254.95           $     (64,133.90)

TOTAL:                                        $ 1,490,853.12       $ 1,428,585.56           $     (62,267.56)

 

NET INCOME:                              $     (32,253.38)      $      25,312.02           $      (57,565.40)

 

  1. ADVISORY REPORTS:
  2. Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, June 13th.
  3. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, June 14th.
  4. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, June 14th.
  5. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, June 14th.

 

  1. UNFINISHED BUSINESS:
  2. CES Security Camera System, Update – Mark reported that the cameras were working well, and additional cameras are needed at the Health/Beach Clubs and that a voice down system is needed at the pools to speak to people through the cameras when needed. Motion:  To approve the proposal from CES to provide voice downs to 3 pool areas – $8,224 and for 4 additional cameras/installation for Beach Club and Health Club areas – $8,112 for a total payment of $16,336 made by Jan Zobrist and seconded by Karen Perry.  (Vote 10/0) Motion Passed.
  3. Pickleball Rules and Etiquette, Discussion, Action – Motion: To approve the Pickleball Rules & Etiquette with the following amendment to #2. A resident may reserve a court for 1-hour periods, 2 hours maximum made by Jan Zobrist and seconded by Linda Shenwick.  (Vote 10/0) Motion Passed.
  4. ID Card Changes, Update, Discussion – To be discussed in Executive Session.
  5. Redevelopment Plan, Update, Discussion – Mark reported that he has received proposals from the McMahon Group and Jim Gabriel and will get 2 additional proposals for next month’s meeting to present.
  6. ERTC, Update – Mark reported that the ERTC application has been submitted and the turnaround time to hear something back has been between 6-8 months after the application was submitted. He hopes to hear something by the end of September, but it could be longer.
  7. 2022 Audit, Update – Mark reported that he hopes to present the 2022 audit in July and if not completed, in August. 2023 Audit to be completed by end of Q1 2024.

 

  1. NEW BUSINESS:
  2. Ratify Johnson Controls Panels, Discussion, Action – Mark stated that the card access system we currently use needed replacement panels, and he has ordered them. Motion:  To ratify the payment to Johnson Controls in the amount of $5,398.48 to replace 2 Reader Main Boards made by Karen Perry and seconded by Jan Yanda.  (Vote 10/0) Motion Passed.
  3. Planters for El Camino Pool Area, Discussion, Action –

 

  1. NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, July 20, 2023, L&R Office In-person and via Zoom.

 

  1. ADJOURNED: 2:45pm.

 

 

Submitted By: ___________________________      Approved On: _______________________