General Session Meeting Minutes (May 2023)

Meeting Minutes

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE

GENERAL SESSION MEETING

May 18, 2023, 2:00pm, Zoom Conference Video Call

MINUTES

  1. CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:01pm.

 

ASSOCIATION                                                 REPRESENTATIVE

#1        Cabrillo                                                    Jan Yanda

#2        La Sierra                                                   Jacque Sokolov, Alternate

#3        Las Palmas                                               Robert Clinton, Chair

#4        Las Flores                                                 Karen Perry

#5        El Camino                                                Carlos Bonacich

#6        La Playa                                                   Jim Woolf

#7        La Perla                                                    Beth Mulcahy-Elardo

#8        El Encanto                                               Jan Zobrist

#9        El Mirador                                                Irene Pedroza

#10      La Princesa                                               Linda Shenwick

 

ALSO ATTENDING:

                        GM/Controller                                                     Mark Merson        

L&R Staff                                                Missy Smith

  1. OPEN FORUM: None

 

  1. APPROVE MINUTES:
  2. General Session of April 20, 2023 – Motion: To approve the General Session Minutes of April 20, 2023, made by Beth Mulcahy-Elardo and seconded by Jan Zobrist.  (Vote 9/0, #5 abstain) Motion Passed.

 

  1. REPORTS:
  2. Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.

 

  1. Review of April 2023 Financials – Mark reported the financial information and answered questions.

INCOME:                                     YTD Actual         YTD Budget            Variance

Administration                               $        1,087.57     $           833.32         $            254.25

Assessments                                  $ 1,043,157.44     $ 1,043,157.44           $                0.00

Recreation/HC, RP, etc.                 $      60,958.04     $      56,730.05         $         4,227.99

Recreation/Beach Club                  $    104,239.21     $    106,363.84           $        (2,124.63)

TOTAL:                                         $ 1,209,442.26     $ 1,207,084.65        $          2,357.61

 

CGS:                                             Actual                  Budget                       Variance

Beach Club:                                   $      42,721.69     $     45,723.98           $        3,002.29

GROSS PROFIT:                           $ 1,166,720.57     $1,161,360.67            $        5,359.90

 

 

 

EXPENSES:                                  Actual                   Budget                      Variance

Administration                               $    197,245.96     $    224,779.64          $      27,533.68

Landscaping                                   $    122,390.68     $    141,666.64          $      19,275.96

Maintenance                                  $    301,708.14     $    258,525.70          $     (43,182.44)

Recreation-Beach Club                  $      78,826.21     $      95,007.02           $      16,180.81

Recreation-HC, RP, Etc.                $      44,746.87     $      48,531.35           $        3,784.48

Security                                         $    160,496.23     $    167,007.24          $        6,511.01

Utilities                                          $    252,668.35     $    188,479.41          $     (64,188.94)

TOTAL:                                        $ 1,158,082.44     $ 1,123,997.00          $     (34,085.44)

 

NET INCOME:                              $        8,638.13     $      37,363.67           $      (28,725.54)

 

  1. ADVISORY REPORTS:
  2. Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, May 16th.
  3. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, May 17th.
  4. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, May 17th.
  5. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, May 17th.

 

  1. UNFINISHED BUSINESS:
  2. Redevelopment Plan, Update, Discussion – Mark presented the proposal from McMahon Community Consultants. The proposal did not include a survey as was requested at the last meeting.  Mark will contact them to get a quote for having a survey completed by Coronado Shores residents.  All members need to go back to their boards to ask if they support moving forward putting together a master plan.  The discussion will continue next month.
  3. CES Security Camera System, Update – Mark reported that 57 cameras have been installed and are working well. We have been able to contact people from camera footage and get reimbursed for property damages.  We have voice command, only on the cameras at the Beach Club, and Mark would like to get that feature on other cameras around the property.  He estimates a cost of ~$30k to do so.
  4. ERTC, Update – Mark reported that the ERTC application has been submitted and he estimates that we will net $290k.

 

  1. NEW BUSINESS:
  2. ATM Machine for Beach Club, Discussion, Action –
  3. ID Card Changes, Discussion, Action – Motion: To increase the lost card replacement fee from $10 to $20 made by Jan Yanda and seconded by Jan Zobrist.  (Vote 10/0) Motion Passed.  The other ID Card change suggestions were deferred until we can get legal advice.
  4. Pickleball Rules and Etiquette, Discussion, Action – Tabled until next month to get comments from buildings.

 

  1. NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, June 15, 2023, L&R Office In-person and via Zoom.

 

  1. ADJOURNED: 3:57pm.

 

 

Submitted By: ___________________________      Approved On: _______________________