June 2023

CORONADO SHORES LANDSCAPE & RECREATION COMMITTEE GENERAL SESSION MEETING June 15, 2023, 2:00pm, Zoom Conference Video Call MINUTES CALL TO ORDER/ROLL CALL: Robert Clinton called the meeting to order at 2:02pm.   ASSOCIATION                                                   REPRESENTATIVE #1        Cabrillo                                                     Jan Yanda #2        La Sierra                                                   Oliver McGonigle #3        Las Palmas                                                Robert Clinton, Chair #4        Las Flores                                                 Karen Perry #5        El Camino                                                 Carlos Bonacich #6        La Playa                                                    Jim Woolf #7        La Perla                                                     Beth Mulcahy-Elardo (2:09) #8        El Encanto                                                Jan Zobrist #9        El Mirador                                                Irene Pedroza #10      La Princesa                                               Linda Shenwick   ALSO ATTENDING:                         GM/Controller                                          Mark Merson           L&R Staff                                                 Missy Smith OPEN FORUM: None   APPROVE MINUTES: General Session of May 18, 2023 – Motion: To approve the General Session Minutes of May 18, 2023, made by Jan Zobrist and seconded by Karen Perry.  (Vote 9/0, #7 absent) Motion Passed.   REPORTS: Management Report – Mark gave an update on the status of projects in progress and completed, the amenities and departments.   Review of May 2023 Financials – Mark reported the financial information and answered questions. INCOME:                                     YTD Actual          YTD Budget             Variance Administration                               $        3,566.92       $        1,041.65         $         2,525.27 Assessments                                   $ 1,303,946.80       $ 1,303,946.80           $                0.00 Recreation/HC, RP, etc.                  $      83,068.04       $      73,618.19         $         9,449.85 Recreation/Beach Club                   $    124,681.92       $    132,150.93           $        (5,469.01) TOTAL:                                         $ 1,517,263.68       $ 1,510,757.57         $         6,506.11   CGS:                                             Actual                   Budget                       Variance Beach Club:                                   $      58,663.94       $     56,859.99            $       (1,803.95) GROSS PROFIT:                            $ 1,458,599.74       $1,453,897.58             $        4,702.16       EXPENSES:                                  Actual                   Budget                       Variance Administration                               $    249,448.45       $    277,943.30           $      28,494.85 Landscaping                                   $    183,349.16       $    195,833.30           $      12,484.14 Maintenance                                  $    386,492.51       $    324,979.00           $     (61,513.51) Recreation-Beach Club                   $      97,313.98       $    114,007.56           $      16,693.58 Recreation-HC, RP, Etc.                 $      56,974.40       $      59,871.73           $        2,897.33 Security                                          $    211,885.77       $    214,695.72           $        2,809.95 Utilities                                          $    305,388.85       $    241,254.95           $     (64,133.90) TOTAL:                                        $ 1,490,853.12       $ 1,428,585.56           $     (62,267.56)   NET INCOME:                              $     (32,253.38)      $      25,312.02           $      (57,565.40)   ADVISORY REPORTS: Beach Club Sub-Committee – Jan Zobrist reported on the Beach Club meeting held on Tuesday, June 13th. Landscape Sub-Committee – Robert Clinton reported on the Landscape meeting held on Wednesday, June 14th. Recreation Advisory Group – Carlos Bonacich reported on the Recreation meeting held on Wednesday, June 14th. Facilities Advisory Group – Karen Perry reported on the Facilities meeting held on Wednesday, June 14th.   UNFINISHED BUSINESS: CES Security Camera System, Update – Mark reported that the cameras were working well, and additional cameras are needed at the Health/Beach Clubs and that a voice down system is needed at the pools to speak to people through the cameras when needed. Motion:  To approve the proposal from CES to provide voice downs to 3 pool areas – $8,224 and for 4 additional cameras/installation for Beach Club and Health Club areas – $8,112 for a total payment of $16,336 made by Jan Zobrist and seconded by Karen Perry.  (Vote 10/0) Motion Passed. Pickleball Rules and Etiquette, Discussion, Action – Motion: To approve the Pickleball Rules & Etiquette with the following amendment to #2. A resident may reserve a court for 1-hour periods, 2 hours maximum made by Jan Zobrist and seconded by Linda Shenwick.  (Vote 10/0) Motion Passed. ID Card Changes, Update, Discussion – To be discussed in Executive Session. Redevelopment Plan, Update, Discussion – Mark reported that he has received proposals from the McMahon Group and Jim Gabriel and will get 2 additional proposals for next month’s meeting to present. ERTC, Update – Mark reported that the ERTC application has been submitted and the turnaround time to hear something back has been between 6-8 months after the application was submitted. He hopes to hear something by the end of September, but it could be longer. 2022 Audit, Update – Mark reported that he hopes to present the 2022 audit in July and if not completed, in August. 2023 Audit to be completed by end of Q1 2024.   NEW BUSINESS: Ratify Johnson Controls Panels, Discussion, Action – Mark stated that the card access system we currently use needed replacement panels, and he has ordered them. Motion:  To ratify the payment to Johnson Controls in the amount of $5,398.48 to replace 2 Reader Main Boards made by Karen Perry and seconded by Jan Yanda.  (Vote 10/0) Motion Passed. Planters for El Camino Pool Area, Discussion, Action –   NEXT GENERAL SESSION MEETING DATE:  2:00pm, Thursday, July 20, 2023, L&R Office In-person and via Zoom.   ADJOURNED: 2:45pm.     Submitted By: ___________________________      Approved On: _______________________